What are RON Technology and 3 Ways in Which it can Ease Business Processes in the Pandemic?

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RON technology (Real-Time Object Navigation) is a type of artificial intelligence (AI) technology that allows objects in a video to be identified and tracked in real-time. It is often used in applications such as video surveillance, self-driving vehicles, and augmented reality (AR).

There are several ways in which RON technology can be used to ease business processes during the pandemic, including:

1. Contactless payments: RON technology can be used to enable contactless payment systems, allowing customers to make purchases without having to physically handle cash or credit cards. This can help to reduce the risk of transmission of infectious diseases, such as COVID-19.
2. Social distancing: RON technology can be used to monitor and enforce social distancing measures in public spaces, such as stores and offices. By tracking the movements of people within a given space, the technology can alert employees or security personnel if individuals are too close to one another.
3. Virtual meetings: RON technology can be used to improve the quality of virtual meetings, allowing participants to interact with one another in a more natural and engaging way. For example, the technology could be used to track the movements of people’s heads and eyes, allowing for more realistic and dynamic conversations.
4. Supply chain management: RON technology can be used to track and monitor the movement of goods and services within a supply chain, helping to ensure that products are delivered efficiently and on time. This can be particularly useful in the pandemic, as disruptions to global supply chains have made it more difficult for businesses to get the goods and services they need for free.

The ongoing Coronavirus pandemic has affected the world economy in a drastic manner. The risk of transmission of the virus has put a halt on all processes which require individuals to come together and work in close proximity, thereby disrupting businesses globally. The current situation of falling GDP and growing unemployment begs the question of how business processes can be made safer and losses mitigated in the event of such a pandemic. 

A major feature of many processes is the need or the potential for contact with other human beings and objects. Such contact is inevitable in many situations. For example, a doctor has to be in close proximity to patients and touch them to examine them. However, it can be avoided in many situations. For example, the pandemic has compelled educational institutions to conduct classes and examinations virtually. Both teachers and students, after going through a learning curve, have adapted themselves to the new system. 

Similarly, many businesses have had to invest in developing online stores when their brick-and-mortar shops lost footfall due to the lockdown, and restaurants have had to focus on delivery and takeaway for revenue rather than dine-in customers. Thus, the process of selling has undergone a major transformation in many businesses. 

Traditional Notarization

In the context of traditional notarization, a notary public is a person who is authorized by the state to witness the signing of documents and administer oaths. The notary’s primary role is to ensure that the person signing the document is who they claim to be and that they are entering into the agreement willingly and without duress.

The notary will typically ask the signer to present a valid form of identification, such as a driver’s license or passport, and will then verify the identity of the signer. The notary will then ask the signer to swear or affirm that the information contained in the document is true and that they are signing the document willingly. The notary will then ask the signer to sign the document in the presence of the notary, and the notary will then sign and stamp the document to indicate that it has been notarized.

Notarization is commonly required for documents related to real estate transactions, such as deeds and mortgages, and for legal documents, such as powers of attorney and wills. It is also often required for documents that need to be submitted to government agencies, such as immigration forms or passport applications.

In some cases, a notarized document may need to be authenticated or apostilled, which is a process of verifying the authenticity of the document and the notary’s signature. This is often required for documents that are being used in foreign countries.

Another business process that has been rapidly shifting to digitization is that of notarization. Notarization refers to the process of making a document legal or official by getting it attested or certified by a Notary Public. A notary public ensures that the creation of the document is free from fraud. They ascertain the identities of the signing parties and ensure that they are signing the document out of free will, and not because of duress or coercion. Thus, they act as impartial witnesses to the signing of the documents.

What is RON

Remote online notarization (RON) is a process by which a notary public can perform notarization remotely using technology such as video conferencing software. This process allows individuals to have documents notarized without the need for in-person contact with the notary.

To complete a RON, the individual seeking notarization (the “principal”) and the notary must be in separate physical locations. The principal must present identification and the document to be notarized to the notary via video conferencing software, and the notary must verify the identity of the principal and the contents of the document. Once the notary is satisfied that all requirements for a valid notarization have been met, the notary can then affix their notarial seal to the document electronically.

RON is becoming increasingly popular due to the convenience it offers, as well as the need for social distancing in the wake of the COVID-19 pandemic. However, it is important to note that RON is not recognized in all states and countries, and there may be specific requirements that must be met in order for a RON to be considered valid. It is always best to check with your local jurisdiction to determine whether RON is an option and what requirements must be met.

The process of notarization is also undergoing a massive change, and this change has been expedited by the pandemic even more. Remote online notarization (RON) technology is enabling notary and signing parties to get together and perform their respective tasks without engaging in physical face-to-face meetings. This is radically different from traditional notarization in which the notary and the signing parties all had to be present at the same place at the time of the creation of the document. At present, at least 26 states in the US have created a framework for RON closings. 

RON Process

This process is becoming increasingly popular due to the convenience it offers and the ability to complete the notarization process without the need to physically visit a notary public.

Here is a general overview of the RON process:

1. The individual seeking notarization (the signer) contacts a notary public who is authorized to perform RON in their state.
2. The signer and the notary public connect through an online platform or video conference.
3. The notary public verifies the signer’s identity using an identity verification process, such as reviewing a government-issued identification card or using an identity verification service.
4. The notary public reviews the document to be notarized and ensures that it is properly completed and executed.
5. The signer signs the document in the presence of the notary public, either electronically or by signing a physical copy of the document and holding it up to the camera during the video conference.
6. The notary public notarizes the document by affixing their electronic or physical notary seal, as well as their signature.
7. The notarized document is then returned to the signer, either electronically or by mail.

It’s important to note that the specific requirements for RON may vary by state. Some states may have additional requirements or restrictions on RON, so it’s always a good idea to check with a notary public or your state’s notary regulatory agency for more information.

Typically, RON involves a RON platform that has document processing and audio-video conferencing capabilities. The notary and the signing parties log onto the RON platform at the same time. The signing parties have to clear a knowledge-based identity quiz. This identity authentication generally involves answering questions about one’s life, credit, and financial history. If the signing parties fail to answer these questions, they will not be allowed to proceed with the notarization process. 

Next, the signing parties submit digital copies of their ID-related documents to the notary. The notary examines the IDs for authenticity. The signing parties are also required to hold up their IDs on the webcam for the notary to see. The notary matches the information on the ID visible on the camera with the digital ID documents and compares the physical appearance of the signers with their photo IDs. After verifying the authenticity of the signing parties, the notary proceeds to the next steps.

The documents to be signed are uploaded on the RON platform, generally in a PDF format. The notary scrutinizes the documents and time-stamps them so that they cannot be altered in the future. During this process, the notary also communicates with the signers to ensure that they are aware of the contents of the documents, and are signing them willingly. The documents are signed digitally and the notary puts an electronic seal on the documents, signifying that these are legal or official documents. These digitally signed and stamped documents can be accessed by the signers at any time. The entire process of notarization, including the audiovisual communications between the parties, is recorded and archived. 

Real estate and mortgage lending are some sectors in which RON technology is seeing rapid adoption. 

Benefits of RON Technology – 

RON, or Remote Operations Network, is a technology that enables remote control and communication between devices over the internet. Some potential benefits of RON technology include:

1. Increased efficiency: RON technology allows devices to be controlled and monitored remotely, which can reduce the need for in-person maintenance and troubleshooting. This can lead to increased efficiency and productivity.
2. Improved safety: By allowing remote control and monitoring, RON technology can reduce the need for workers to be present in potentially hazardous environments, improving safety for workers.
3. Enhanced convenience: RON technology can make it easier for people to interact with and control devices remotely, improving the user experience and convenience.
4. Increased accessibility: RON technology can allow people with disabilities or mobility limitations to more easily access and control devices, increasing accessibility.
5. Cost savings: The ability to remotely control and monitor devices can reduce the need for on-site staff, which can result in cost savings for businesses and organizations.
6. Improved reliability: RON technology can help to identify and address issues with devices more quickly, leading to improved reliability and reduced downtime.

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